File Clerk

Sandton - Sandton File Clerk, Administration, Data Entering, Office Executives , Pa, Secretary

26 Mar 2020

Sandton - Sandton

File Clerk, Administration, Data Entering, Office Executives , Pa, Secretary

Pa, Secretary, Administration, Data Entering, Office Executives

Full Time

10

1 - 5 years

We are looking for meticulous File Clerk to do file management and maintenance. You will organize paperwork according to an efficient filing system and digitalize all important documents. You will be expected to protect and update files as well as make them easily accessible to your colleagues.

A file clerk must be organized and possess a serious understanding of confidentiality and data protection. The ideal candidate will be skilled in computers and detail-oriented.

The goal is to preserve the company’s records and manage paperwork effectively.

Duties

Monitor inventory of files, paper clips etc. and report shortages

Deal with all requests to access files and keep logs of borrowed papers

Create or update records with new files and information

Check incoming paperwork (invoices, correspondence as such) and make copies before distributing

Enter paperwork into an electronic system either by data entry or by using optical scanners

Sort all papers alphabetically and according to content, dates, significance etc.

Follow policies and confidentiality dictations to safeguard data and information

Store all paperwork in designated places securing the important documents

Develop an efficient filing system to make updating and retrieving files easier

Duties

Proven experience as file clerk. Without experience, you will be trained

Knowledge of filing systems

Excellent command of English both oral and written

Very good knowledge of MS Office packages and office equipment such as photocopier, Dependable with a respect to confidentiality and policies

Excellent organizational skills

Great attention to detail

Grade 11- 12, Diploma, degree or equivalent

Interested candidate should forward up to date CV to apply